Description du poste

Job Description (Reference W5690)
For one of our clients, a Geneva-based non-profit organization active in project coordination and institutional relations, we are looking for:
an Operations & Finance Assistant (M/F/X)
This key position combines administrative, financial, logistical, and relational responsibilities. It offers a dynamic environment and requires excellent organizational skills, precision, discretion, and a strong service-oriented mindset.
Main Responsibilities
Administrative Management & Internal Organization

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Ensure smooth day-to-day office operations and manage relationships with service providers

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Organize internal meetings, travel arrangements, and communication materials

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Handle routine administrative tasks and filing.
Logistics Coordination

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Prepare for the reception of partners and external stakeholders

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Organize visit schedules, accommodation, and travel arrangements

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Produce the necessary documents and logistical materials.
Financial Support

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Record transactions in tracking tools (donations, grants, expenses)

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Contribute to budget planning and project financial monitoring

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Manage expense claims, payments, and liaise with the fiduciary.
Database Management & Communication

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Maintain an up-to-date contact database (partners, supporters, stakeholders).

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Produce reports and key indicators

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Assist with drafting periodic communications (newsletters, updates).
Event Organization

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Contribute to the planning and coordination of events (meetings, conferences, campaigns)

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Manage invitations, registrations, venues, materials, and logistical follow-up

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Prepare supporting documents before and after events.
Your Profile

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Higher education in administration, management, or a related field

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Proven experience in a similar role, ideally within a non-profit, institutional or cultural environment

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Proficiency in office and management tools (Microsoft Office, CRM, digital platforms)

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Excellent written communication skills in both French and English

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Strong organizational abilities, prioritization skills, and attention to detail.

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Discretion, autonomy, and strong interpersonal skills.
We Offer

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A varied position within a committed and people-centered organization

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A stimulating professional environment, in contact with numerous local and international actors

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A high level of autonomy in task management

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A kind and dynamic team.
Application
Please send your full application (CV, cover letter, work certificates, diplomas) via Jobup, indicating the reference number above.
Important Note: This job posting is being published confidentially due to an internal transition. The name of the organization will only be disclosed to shortlisted candidates invited for an interview. Lire la suite