Executive Assistant (a)

Persona services GmbH

Welcome topersona service GmbH!We specialize in recruiting young professionals, ambitious assistants, as well as skilled and executive personnel. We support our clients with project and process assistance through temporary and/or permanent placement in the fields of office, technology and industry, IT and telecommunications, as well as healthcare. As an innovative HR service provider, we have more than 200 branches in Switzerland, Germany, and Spain, making us one of the most successful in the industry. Candidates and clients from a wide range of sectors have trusted us for more than 50 years.Executive Assistant (a)Your new employerOur customer ranks first on the list of the world's most respected software manufacturers. With their solutions, anyone - from independent artists to international corporations - can create and deliver exceptional digital experiences.Type of employment: temporary contract with option for permanent employmentWorkplace:BaselSalary:CHF 95.000Start date:immediatelyYour perspectiveYou work in an inspiring and international environmentA varied and diverse range of tasksAttractive employment conditionsModern and centrally located office spacesKey ResponsibilitiesManage complex scheduling and calendar coordination for Sr. Director and Directors across multiple time zonesFilter and handle internal/external commitment requestsCoordinate special projects like offsites, team-building and all-staff meetingsAssist with organizing company-wide engagement and social events and provide onsite supportOversee team activity budgets in collaboration with Business Operations LeadSupport new hire onboarding, includingequipment setup, first-week 1:1 scheduling and welcome giftsCollaborate with cross-functional admins to enhance leadership support and provide backup during absencesProactively resolve challenges and streamline processes for improved efficiencyShowcase project management skills by balancing multiple workstreams and prioritizing effectivelyMaintain and update distribution lists and charts with attention to detailYour talentBachelor's degree in business administration, Communications or a related fieldAt least5 years of experience in this role, preferably in the IT- / tech industryKnowledge of procurement and administrative processes in corporate environmentsProficiency with Microsoft Office, Slack and other relevant toolsFluent in both German and English (written and spoken)Comfortable working in a fast-paced, cross-functional environmentStrong attention to detail and problem-solving mindsetStrong organizational and communication skillsProven ability to manage multiple projects and prioritiesYour contactClaudia Schädlich is happy to answer any questions you may have. You can reach her at 061 277 46 00!Your applicationWe assure you complete discretion! You can apply both online and via email!