Office Coordinator - Geneva

FINDERS SA

Well-established, boutique financial institution of long-standing repute. The Geneva office of this small private bank, offers a busy, collegial and close-knit team atmosphere. Their very centrally-located Geneva office is well-established and successful.Office Coordinator - GenevaPosition:Do you have banking, asset management or family office office assistant/receptionist experience? This is a temporary (to permanent) reception position, that can also incorporate some general administrative tasks. To start from 1st March 2026 and eventually take over more right hand assistant to the General Manager duties. This is an exciting opportunity to evolve over time, even if the immediate need is to be the stand-alone receptionist/office coordinator. The role and working environment of this small financial institution would appeal to a resilient, experienced, mature, well-presented person used to being very available and working under pressure with some stress on occasion. You should therefore have a calm head and be able to manage peaks and troughs of work within a small office. The chance to be part of a long-established team, as part of a successful FINMA-regulated office and very nice people. As the "face" of the bank, you will be using your customer service skills with a smile and happy to take on a variety of tasks to include:- Answering the telephone- Receiving guests at the office- Managing emails- Being responsible for the post- Managing deliveries and office supplies (delivery notes, invoices etc)- Organising meetings and managing appointments- Dealing with simple expenses- Coordinating/"go to person" for the external IT service company as regards access and appointments - to include assisting new joiners with badge ID for the office, login for their computer etc- Ad-hoc projects as regards general administrative tasks- Minimum 5 years'+ relevant work experience on reception as a bank, asset manager, family office or equivalent- A mature, well-presented and smiling team player who has excellent customer service skills, as well as strong commitment to working- Used to "5 star hospitality" approach and going the extra mile, whilst keeping calm under pressure, with good attention to detail, flexibility as well as being able to follow/adhere to instructions and rules- Fluent in English and French - both languages a must- A sense of discretion and sensitive to issues e.g the need for client confidentiality etc- Happy as part of a small office with peaks and troughs of work volume and used to a broad reception role in a stand-alone position- Strong MS office skills- Able to work Monday to Friday in the office from 09.00-18.30 daily- Excellent personal presentation + resilience- Ideally living close to Rive Gauche, Geneva so that travel time is minimal after a busy and long day- A proactive, independent and highly reliable person who enjoys being part of a small team- An ethical person with the right "attitude", who takes pride in their work and wishes to commit, even if the contract would be temporary to start with- You are accurate, with good attention to detail, as well as at ease in a small structure- At ease with IT and used to picking up systems quickly; solid MS office skills as well as of course impeccable telephone manner and etiquette- Able to accept a temporary contract for 3 to 6 months; strong chance for the contract to go on much longer/become permanent (although not guaranteed)- To start ASAP and able to commit to an office-based job in central Geneva (no home office) where the hours are 09.00-18.00 daily (full-time only)- Swiss, EU/EFTA nationals only - and/or already in possession of a Swiss work permit where applicable; living within easy reach of Rive Gauche, Geneva